IYC Policies &
Participant Handbook
IYC has a few different programs that run. This handbook covers information about all of them. Please keep in mind that IYC reserves the right to change policies as needed and will update this page when that occurs. Last Update: 01/02/2023
Event Addresses: Inspiring Your Child, LLC holds programs at multiple locations. Please check the listing information for the location of that event. Our main event locations are:
The Luina Greine Farm and Farm School, 65 Common Street, Groton, MA, 01450
Our Mailing Address (only): 179 Gratuity Rd, Groton, MA, 01450
Checks may be made payable to: Inspiring Your Child, LLC
For any questions about programming please give me a call or email me.
Julia Borger-Green: 617-501-2315 (InspiringTheChild@gmail.com)
General Policies and COVID-19 Updated 01/2023
2023 Guidelines Regarding COVID-19
Covid-19 seems to be here to stay. The safety guidelines have relaxed and our policies reflect that. Many of the things listed below are normal hygiene in a group setting. Here is our plan to keep participants, their families, and our staff safe:
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We ask that all staff and/or participants stay home if they are feeling sick.
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If there is a Covid-19 diagnosis please inform IYC immediately and follow current quarantine guidelines.
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Staff will clean and disinfect frequently touched objects and surfaces, such as door knobs, faucets, equipment and more.
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There will be designated areas for eating and no shared snacks as required by the Groton Grange.
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Any participant or staff member with a temperature over 100.0 degrees Fahrenheit or who displays other moderate to severe symptoms of sickness will be sent home.
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Participants and staff are reminded to cough or sneeze into a tissue or your elbow.
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All participants should bring their own filled water bottle labeled with their name on it.
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Participants and staff will wash their hands or use hand sanitizer before and after eating.
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Participants and staff are asked but not required to use face coverings when interacting closely with others indoors. This is a personal or parent choice. If someone is coughing or sneezing constantly we may request they wear one anyway or that they come back when they are feeling better. Thank you.
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Staff will continue to monitor Covid-19 regulations and guidelines for MA, nationally, and the property owners.
Drop off and Pick Up Rules:
Location Rules on Parking:
The Groton Grange – Parking is only allowed on the grange side of the road and is closely monitored due to the size of the road. Please turn off car lights for their neighbors.
The Luina Greine Farm – You may park in the lot unless otherwise instructed for an event.
Drop off to an event: Please make sure to sign in your child in at the beginning of the event. No children are to be left at an event unless you see an adult staff member on site and check your child in. We ask that you do not drop your child off earlier than the start time as we will be setting up or we may be walking other participants over from another location. Please let us know if your child is going to be absent as soon as you know. Thank You.
Pick Up after an event:
1. Please send your child with a signed note if they are going to be picked up by someone other than you. We will require a photo ID for anyone we do not recognize. It is your responsibility to inform them of that before pick up.
2. We will try to have participants packed up 5 min prior to the end of the event. On occasion activities run a little over due to the nature of art. We will work hard to have everything wrapped up on time. Please let us know if you plan to come sooner so that we can get them packed up in time. Participants must be picked up by 5 min after the event’s end time.
3. We cannot release children into their own custody to walk home.
4. Please be on time. If a parent or authorized pickup person does not arrive or call within 5 minutes past the designated pick up time staff will call the number/s provided to reach you.
Late pick-up fee is $5.00 for every 5 minute past the pickup time.
Late fee payment is due immediately by cash or check.
Health and Medications:
All medical and personal information will be strictly confidential. Please inform us of any pressing medical concerns for your child. Examples: Your child has a moderate to severe allergy or a medical condition that may have an impact on their participation in the event or could require medical aid during the event. Any medications that may be required to be taken during an event must be handed to an adult with the proper written instructions and in their original container. (-unless an exception is made ahead of time for an inhaler or other medication) We will not give any medications to your child without prior parental and/or physician’s permission for medications.
Paperwork and Payment:
Paperwork –
1. An IYC Waiver is required for all IYC events. It is our goal to keep participants as safe as possible during our events, please help keep us safe too. Our waiver can be found on the forms page.
2. A waiver form for the Luina Greine Farm is required for events that take place at that location.
3. A registration of some form will be given to collect information to help us better provide services for your child and information to help keep them safe.
Payment:
You may pay by credit card online or you may pay by cash or check in person.
Drop Ins are welcome. We ask that you please check in with us the day before the event for availability. The Maximum Capacity depends on the event.
CANCELLATIONS
If you must cancel your child’s event registration, we ask that you give us as much notice as possible.
Cancellations that occur more than (5 days prior -summer camp) or (2 days prior -regular IYC event) to the start date of your registered event may be fully credited towards a future Inspiring Your Child, LLC event or you may choose to receive the money back by check minus a 25% administrative fee.
If a cancellation is made less than (5 days prior -summer camp) or (2 days prior -regular IYC event) to the start date of your registered event then there are no refunds or credits. No refunds will be made in the case of “no shows,” late arrivals, early withdrawals, or dismissals due to misconduct (please see IYC Behavior Expectations). In the event that Inspiring Your Child, LLC must cancel the event for whatever reason (bad weather, low enrollment, etc.), participants who have already paid will be offered the option of a credit toward a future program or a full refund.
CLOTHES:
Please remember to send your child wearing clothes that you and they do not mind getting paint or other stainable materials on. You can send them a change of clothes for after school art to change into when they arrive as well. We WILL occasionally get messy so please be aware :)
Overall IYC Behavior Expectations:
1. Be safe
a. Keep yourself safe
b. Be safe with others
c. Be safe with equipment and supplies
2. Be respectful
a. To all other participants and staff
b. To all public visitors
c. The building, grounds, and IYC supplies
d. To the environment
3. Be yourself and Have Fun! :)
*Our behavior expectations outline that we want our participants to be themselves and have fun but be safe too. We reserve the right to send home any participant whose behavior or actions put themselves or others in harm’s way. The duration of the dismissal is up to the judgment of IYC. Dismissals due to misconduct will not be refunded.
What NOT to bring to IYC events:
× Cell phones (If they have them we ask that they are not out during art times. An exception will be made for looking up things for art or to try stop action animation for a project. Miss Julia will have a phone for emergencies and for parents to contact.)
× Electronics
× Money
× Knives or weapons of any kind
× Fidget spinners and toys
× Anything you wouldn’t want to get dirty or potentially harmed or lost
*We will either ask them to keep it in their bag or will confiscate it until the end of the event depending on what the item is and what it was being used for.
